101 Tasks to Outsource to Virtual Staff to Grow Your Business!
One of the biggest misconceptions of working with virtual staff is that one employee can do everything for you. I call this the ‘Super VA Myth’, and I’ve busted it over and over again! It’s just not possible. Not in the real world, and not in the virtual world.
In order to effectively use virtual assistants to grow your business, you need to hire for the role, not the task. Something that I say all the time.
That means building a team. A team that will work together to achieve what you’re aiming for as a business owner.
It’s with this in mind that I decided to put together this list of tasks that you can outsource to virtual staff to grow your business more effectively. You’ll see that I’ve broken it down into the following roles:
1: General Virtual Assistant (GVA)
2: Audio / Video Editor
3: Content Writer
4: SEO / Web Marketer
5: Graphic / Web Designer
6: Web Developer
It’s important to acknowledge and appreciate that no one person can handle all of these different roles. It’s about using what you’ve got at your arsenal, to get what you want out of your team building and outsourcing.
So, let’s begin with a look at the one person that I feel every single entrepreneur on the face of the earth should have at their disposal – the General VA (GVA). This is that one person that you can lean on to help you, day to day, more so than any other employee.
They are true time savers – and therefore, as an entrepreneur, they’re your life savers, too! If you don’t have one on board in your business yet – get one now!
ROLE: GENERAL VIRTUAL ASSISTANT (GVA)
Email & Schedule Management Tasks
One of the biggest time-suckers in the land of entrepreneurship is email. Before I actively took it upon myself to remove myself from my business and become a Virtual CEO (listen to the full story in episode 16 of my podcast), I was trapped in Outlook for up to 7-hours a day. It was madness.
Working with a GVA to handle your email, as well as things like your calendar is essential to becoming more productive as a modern-age entrepreneur.
1
Filtering Emails / Managing Spam
2
Database Building / Updating Contacts or CRM
3
Answering Customer Service Emails /Tickets / Chat Support
4
Sending of Greetings eCards, Event Invitations, etc.
5
Calendar Management
6
Appointment Scheduling
7
Travel Arrangement and Planning
8
Reminder Services
File Storage & Organization Tasks
We live in a world of flashing lights, buttons and other things that distract us consistently throughout the course of our working day. Being organized is about as important as being productive. If not more. VA’s can help you systematize and put processes in place to help your business become more organized.
9
Dropbox / Google Drive Organization
10
Data Entry in Word, or Google Docs
11
Creating / Managing Spreadsheets
12
Preparing Powerpoint / keynote Presentations
13
PDF Conversion, Splitting and Merging
Administrative & Blogging Tasks
I’ve talked about how VA’s can manage your blog, as well as how VA’s can help with the marketing of your blog before – however, there is so, so much more your GVA can do for you when it comes to additional admin tasks, and generally helping you, day to day on the managing of projects, and your marketing efforts.
14
Transcription of Video and Audio Files
15
Simple eBook Layout / Formatting
16
Preparing Online Meeting Minutes
17
Report Creation
18
Forms Creation
19
Document Template Creation
20
Online Research
21
Data Mining & Development / Lead Generation